Museum Hiring: It’s About the Whole, Not for the Other-than

People talking, thinking concept.This week in discussion with our Johns Hopkins class we asked students about threats to 21st-century museums. While there were outliers who mentioned the lack of leadership training, poor pay, and becoming a pink collar field, the vast majority felt diversity was today’s biggest challenge. And by diversity, they meant its absence. This group is young, hopeful, largely female, and mostly Caucasian, yet they see our field as riddled with white, male patriarchy.

To be totally transparent, we here at Leadership Matters are older, white, straight and female. We occupy a weird nether-world that has trouble claiming a demographic silo so there may be some who bristle when we write about diversity and leadership. But as people who’ve watched the museum world, and particularly museum leadership, for a long time, we believe this field is overdue for change. And creating diversity by checking boxes–one handicapped staff member plus one LGBTQ person, plus one person of color, plus one transgender individual equals diversity–is not the answer. In fact, it can result in a lonely group of individuals who are burdened with representing an entire population, and who  feel they’ve only been hired because of who they’re not. And who aren’t they? They aren’t your usual Caucasian, privileged, cisgender, straight, liberal-arts college crowd. So what should you do?  How about hiring for the whole not for other-than? 

How do you do that? Know your community. That’s your actual community, meaning your museum neighborhood, not the people who come to openings. Know your staff. Know where you want your organization to go, and who your museum cares about. Hire to mirror your forward motion. Hire to create a team, not to check boxes, but make sure you’ve done due diligence in spreading the word. Don’t place one advertisement with your regional museum service program and call it a day. Put the ad in as many places as you can afford and see who you attract.

Be willing to invest some time in the process. Hiring new staff is far more complex  than ordering from Amazon, and yet too many organizations treat it in much the same way. They don’t discuss what the new or revised position could or should look like, how it might fit into the organization, and most importantly how one particular position adds to or complements a team. Add to that a boatload of bias, and it’s easy to hire the same old, same old.

When we wrote “Know your staff” above, we really meant it. Even if you work at an organization as big as some small towns, someone knows the group of people you are hiring for. They know whether they interact with the community daily or move entirely behind the scenes. They know whether they’re chummy, go out for drinks together, and finish everything on time but at the last minute or whether they are goal driven and competitive. And they know whether their team really needs a master’s degree or whether a bachelor’s degree and a lot of imagination will move the ball up the field just fine.

If you’re the board and hiring for the ED position, you know what’s on the “to-do” list at the micro and macro level. If you’re making a huge shift, you know you’re going to need someone who will smile and be personable, someone who can sell change. That means you must park your bias at the door. Listen and watch. Again, don’t choose the person who makes you comfortable; choose the person that’s the best fit for the job.

I would be doing us all a disservice if I made it sound as simple as applying good listening techniques. Hiring is a complicated process, where bias, aspiration, hope, and memory frequently clash. AAM offers good resources on how to make the process more open and transparent. Don’t forget too, part of hiring and keeping a diverse staff is to maintain an equitable workplace. Maybe now’s the moment to make sure your 2019 to-do list includes:

  • a gender pay equity audit.
  • a values statement–what does your organization believe in back stage away from the public?
  • an HR/personnel policy that includes a standard of conduct and anti-harassment and anti-discrimination policies.
  • An understanding of what it costs to live in your museum’s neighborhood, city or town.
  • Know what diversity means in your community. Know who’s not at your table.

Once again, hiring for social media/PR value only nets disappointment and expense. Instead, hire because you want a diverse crowd around your table. Because the diverse crowd is the best crowd and diverse teams are imaginative teams. And who isn’t looking for the dream team?

Joan Baldwin

Image: Harvard Gazette, Harvard University

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Make Your Next Museum Leadership Hire a Group Effort

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Choosing a new executive director is a big deal. Whether you’re a teeny tiny historical society or the Metropolitan Museum of Art much rests on the selection of a single human. This week, both in conversations with a colleague, and in class discussion with our Johns Hopkins University students, it became clear that a lot of museums and heritage organizations don’t allow staff to meet the candidates. Too often, that opportunity seems to belong to the board and the board alone.

It’s hard, however, to see how that makes any sense. Admittedly, I work at an organization that’s taken the interview process to extraordinary levels. Except for the lowliest positions, every candidate spends at least five or six hours on site, moving from meeting to meeting, and often participating in the proverbial lunch where she or he is asked to eat while simultaneously answering questions from well-meaning staff. At day’s end, everyone submits evaluations to their direct reports. Could staff really sway a decision? I don’t know, but I can tell you that everyone feels as though they’ve participated. At the very least, they can put a name to a face when the final decision is announced. Why does any of this matter? Because “they,” whether they are a leadership team at a huge organization, or the entire staff at a small one, will be the candidate’s team. And the team is important.

One of the many misconceptions about interviewing is that it’s something that happens to you. And it does, but it’s not an entirely passive experience, nor should it be. Too often the whole job process feels like a do-or-die proposition. You turn on the charm and hope they pick you out of what must be — in your imagination at least — hundreds of capable applicants. But you’re also interviewing them, whoever they are. And how they come off, especially at a moment when everybody’s on their best behavior, matters. What does it tell you if you spend half a day on site, and never meet the staff? Granted, if you’re interviewing at the American Museum of Natural History, The Henry Ford or the Victoria and Albert Museum, you couldn’t possibly meet many staff. But, at the very least, shouldn’t you meet your future peers and/or direct reports? And what does it say about the board and the leadership if you don’t? At the very least, ask for those opportunities if it appears they aren’t on the agenda. (You never know, the staff could have fruitlessly pushed for meetings. If you ask for and get meetings, you could become the staff’s hero.)

Sometimes organizations can’t seem to get out of their own way. And boards, like an abandoned spouse after a divorce, sometimes hire quickly, frequently selecting a version of the person they just lost, perpetuating a host of organizational ills. So, if you’re a museum board member or a museum leader, and 2019 is going to be your year for an important hire, think about the following:

  • Know what qualities you’re looking for. Sounds obvious, but these aren’t the standard qualities that every job advertisement lists — courage, vision, intelligence, self-awareness — they are the qualities that will take your museum or heritage organization and move it forward. And they shouldn’t be confused with qualifications. Only you, the board and the museum leadership know what your organization needs. Is it experience as a collaborator with other organizations? Is it the ability to be decisive and carry out a strategic plan? Is it an understanding of how digital and web-based content can impact your organization?
  • Be open about where you might find this person. It might not be in a traditional spot. Try to shed your biases or at least acknowledge them, and be willing to look outside the box.
  • If this is the top spot, decide how to engage your leadership team and/or staff. Who will give candidates a tour? Who will meet with them in small groups? Who will answer questions about living in your area?
  • How can meetings with staff and candidates give you the most bang for the buck, providing information for the interviewee, while also giving staff the opportunity to listen and ask questions?
  • Does your staff or board need coaching on which questions are legal and appropriate and which are not? A refresher never hurts.

Hiring, particularly for the top spot, is a time-consuming and sometimes expensive process. Presumably, you’re proud of your museum and the work it does. So showcase it. Let candidates meet with staff. Give them a mechanism to report back. Listen. Listen. Listen. Choose wisely. Choose for the team you have and the organization you want.

Joan Baldwin


Museum Leaders: Your Behavior Really Matters

 

downloadIn the wake of Thanksgiving and the National Public Radio’s crowd-sourced poem I’ve been thinking a lot about kindness, and particularly kindness in the workplace. Much has been written about kindness, and not just by philosophers or poets, but scientists. Turns out that the same peer pressure that makes us flock to a particular Netflix show, buy the same cell phone or dine at the same eatery is what scientists call conformity. It has its bad side, like when you’re underage and everyone else is drinking ’til they puke so you do too. But conformity isn’t always associated with bad choices or our acquisitive natures.

Jamil Zaki is a professor of Neuroscience at Stanford, and he studies the way kindness and empathy spreads. He and his colleagues knew that people imitate others’ positive actions. They knew, for example, that if children or co-workers see someone turn out the lights to save energy or carefully recycle, they imitate that person’s actions. But Zaki wanted to know whether the spirit that powers turning out the lights could spread too, and if it did, what it would look like. To make a long story short, the answer is yes.

Why does this matter? And what does it have to do with museums? It matters because museums are workplaces and because they deal with the public every day. Museums are places to engage and learn, but they also make people happier, in part because experiencing something positive tends to stick with us longer than the momentary buzz from buying a new gadget. But imagine if, in addition to the happiness of learning and engagement, you also experienced a random act of kindness from a museum staff member. Say someone held the diaper bag while you opened your umbrella or offered your elderly aunt a chair and a glass of water. And what if your executive director not only picked up random bits of trash, but was known to work at the local food bank, donate time from her personal days off, take a staff member’s job when she’s ill? A saint you say? Maybe, but according to Dr. Zaki’s studies, your director’s positive behavior diffuses and spreads over time. In fact, it acts as a prompt for behavior throughout a given workplace which will trend toward the positive rather than the negative. Who wouldn’t want that?

That means there is actually evidence to back up the old saw about getting more flies with honey than with vinegar. It means as a leader your behavior really matters. Over time, you can, in fact, be a game changer. Not all staff can afford to work at the food bank or give their PTO to others, but Zaki’s studies show that positivity spreads in other ways. Yeah, right you say, people don’t change. But Zaki’s experiments show that in a group conformity is important. When we engage with the group in a positive way, our brains show the same patterns as if we had experienced a reward.

For those of us on the east coast, we’re a month from the shortest day of the year. Some of us leave for work in the dark and return in the dark. So isn’t this a good month to experiment with positive conformity at your museum or heritage site? Be an influencer because apparently it really works. And if you want to know more about Dr. Zaki, here he is on TedxTalks speaking about empathy, his new obsession.

Yours for a kinder workplace,

Joan Baldwin


On Gratitude and Finding the Urgency in Museum Leadership

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It’s Thanksgiving here in the United States, and for those of us who work in education, that means time away from work, time to think a bit. Because it’s Thanksgiving, and because we think it’s important, here are a few things we are thankful for:

  • Our readers: So far, in 2018 there are 49, 019 of you from from 144 countries. Writing a weekly blog has its lonely moments so it’s inspiring to look at the WordPress map and think we speak to you half way around the world if only weekly, and only through the magic of the Internet. It’s equally gratifying to attend a conference and meet people who read Leadership Matters.  So thank you all.
  • Our students, mentees, and others: Working with you is always a pleasure. We always learn–if not something new–then we deepen our understanding through your questions, your research, and your enthusiasm.
  • Our museum colleagues and friends: You know who you are. Anne Ackerson calls them her posse. Other people refer to them as their kitchen cabinet. Whatever you call them, they know where true north is. They offer advice without being patronizing. They ask the hard questions. They empathize. They always answer when you ask a hard question.
  • Last, we’re thankful for guest writers. If you yearn to write for something with a loyal following of readers; if you are wrestling with a leadership issue or think you’ve found the perfect solution; if issues around pay, gender, intersectionality or people getting promoted beyond their capabilities set your hair on fire, let us know. Send us an idea, a pitch, and a writing sample, and we’ll get back to you ASAP.

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One quick thought that came up in this week’s Johns Hopkins Museum Studies Class: the idea of urgency and leadership. Students discussed the necessity for leaders to identify what on an organization’s plate is really urgent as opposed to daily life. Often leaders cluster at either end of the spectrum: Those for whom everything is drama–from the paper towel selection in the restrooms to the number of exhibitions annually–and those for whom there is never urgency, the ones for whom life just happens.

Perhaps you have worked for leaders in one of these camps. Both are wearying. The all-drama, all-the-time folks must wonder why their staff never seems energized, but it’s likely because they can’t tell the difference between real urgency and nitpicking. For those whose leaders never define urgency, there is a massive sense of disconnection. Deadlines don’t matter and nothing is connected to anything else.

In some sense all leaders must be visionaries. It’s their job to see into the future, to sort the excruciatingly important from the negligible, and communicate that information to staff. It’s also their job to check-in, to make sure what’s important gets done, and done in a way that everyone is proud of. Those of you who work for leaders or boards who can strategize the future, sort the important from the not-so-important, know there’s a grace about the way your work happens; energy isn’t expended where it’s not needed. And for that, there’s a lot to be thankful for.

To all of you in the United States, a Happy Thanksgiving, and for those of you elsewhere, our best wishes. Be in touch especially if you’d like a guest writing spot.

Joan Baldwin

 

 


Job Offer? Use the Moment.

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This week, along with five colleagues, I helped run a discussion about pay at the New England Museum Association’s 100th anniversary meeting in Stamford, CT. The meeting opened at the same time as newly-unionized hotel workers staged a picket line as part of their ongoing wage negotiations. As a result, our session was one of many that left the Hilton in solidarity with the hotel workers, holding our discussion across the drive in a small park.

It was the first day that felt like fall, but bright and beautiful. Attendees gathered in groups to discuss issues around unpaid internships, emerging professional pay, gender and pay, diversity and pay, and salary negotiations. Towards the end, groups reported out on their top thoughts. Ultimately those will make their way to NEMA in the hopes they will continue to spur action toward raising the field’s salaries.

One thing that struck me listening to the report-outs was how important negotiation or at least human interaction is in launching or continuing a job successfully. Ilene Frank, COO of CT Historical Society, and Diane Jellerette, Director of the Norwalk Historical Society, both commented afterwards how few people seem to know their own worth when an offer is on the table. Too many view that moment as if there is still a line outside the door of equally qualified people all clamoring for the position. “They don’t understand, we don’t want our second choice,” Frank said. “And they don’t understand their power,” Jellerette added.

Their point? Too few, and particularly too few women, understand the power job applicants possess when the offer is on the table. Job searches are time sponges. Work is neglected. Money is spent. Teams–and sometimes boards of trustees– assembled and focused. After a process that can last weeks and occasionally months, no one wants a no. As an applicant, you weren’t chosen as one of many, you were chosen because you were the best for this position. USE THE MOMENT. It is potent.

In fact, the way you negotiate your offer sets a template for your future. Your salary and benefits recalibrate from whatever you and your new employers decide. Years from now your retirement package will be determined by how you behave in this moment. So…no pressure, but DON’T LEAVE MONEY ON THE TABLE. If you’re in the job search process, particularly if you’re new to the museum world, here are some things to think about when someone picks you for what hopefully is your dream job.

  1. Be grateful. You aren’t the only ones who’ve been through a lot to make this happen, and these folks picked you. Say thank-you.
  2. Ask to think about it. The little person in your head may be doing your happy dance, but you’re in the sweet spot. Press pause.
  3. Go home. Talk to the people who matter to you. Look at your budget. Calculate your expenses. Can you live in this town/city/region on what they’ve offered? If you don’t know, find out how much that costs.
  4. DO YOUR DUE DILIGENCE. Know what the field is paying. AAM, along with many of the regional museum and statewide nonprofit associations, do salary surveys. Find them and use them. And for goodness sake, if you’re in a field like development or IT that moves across the non-profit world, know what organizations outside museums pay.
  5. Some of us are epically bad at math. Because your offer also includes monies dedicated to state and federal programs and taxes, use sites like this to calculate your net take-home pay.
  6. If you haven’t already asked, read the Employee Handbook. Know what working in this particular place will mean to you. If you have an elderly relative you care for, if you’re planning a family, if your partner works long hours, these questions are all part of the calculus. Does it offer paid leave or only FMLA? Things you wouldn’t have mentioned during the interview like you have a toddler and day care is $100/day are now fair game as you decide what you need.
  7. Time is also money. What if your new employer offers full benefits at 35 hours/week? Your offer is 40 hours/week, but you have two kids in kindergarten and first grade. Can you negotiate for fewer hours? Yes.
  8. Ask for assistance with moving. What if you don’t know a soul where you’re moving and you literally can’t afford movers? Ask. A $2,000 or $3,000 one-time expense is better than losing a great candidate.
  9. Ask for time. Do you need time off before you start to clear your head and settle your family? Ask.
  10. Know your own value relative to the field. Are you the second coming when it comes to exhibit design or conservation? Do others call you with questions? Is the reason you’re job shopping because you know you’re worth more? Well then, don’t throw it away. Use it.

Joan Baldwin

Image: Molly Brown House Museum


Museum Pay: Making Some Noise to Make Some Change

Pay Day

This Wednesday I will attend the New England Museum Association’s 100th Annual Meeting in Stamford, CT. Along with panel moderator Scott Wands (CT Humanities) and co-presenters Grace Astrove (Jewish Museum), Kelsey Brow (King Manor Museum), Ilene Frank (Connecticut Historical Society), and Diane Jellerette (Norwalk Historical Society), I will help lead a session titled “Low Pay, No Pay, and Poor Pay: Say No Way!”

Despite the alliterative and slightly confrontational title, our goal is to bring people together to talk honestly about one of the most difficult aspects of museum work: salary. We will lead table discussions on the following topics: emerging professionals and pay; unpaid internships; salary and benefits negotiation; race and pay; and gender and pay inequity.

Our goal is to give participants the opportunity to move from table to table potentially participating in multiple discussions before reporting out to the whole group. In part, that’s because there is no one size fits all compensation story. Pay is personal and pay is organizational. Pay relates to your personal narrative, your personality, and hugely to bias.

For many board members, staff represent a yawning cavern of expense and escalating benefits. And while boards may adjust an executive director’s salary and benefits package to attract and keep the multi-talented person they believe their museum deserves, beyond the aggregate numbers, they rarely dip into compensation for staff further down the food chain. Thus, for the most part, pay is an executive director versus current or potential staff question, meaning when an offer is made both individuals need to be at the top of their game. The executive director needs to fully understand her budget, know whether she can negotiate and how far she’s willing to go. The individual needs to have some sense of salary range–which is why posting salaries and ranges is so important–and how much it costs to live in the area in question and meet expenses. She also needs to know what she thinks she’s worth, and whether she’s willing to walk away if an offer is too low.

Negotiations like these are made more complicated by gender and race. Job applicants have to find ways to ask whether the museum has completed a pay equity survey and adjusted salaries accordingly. Presumably any organization that’s already had a Marc Benioff-like moment would be overjoyed to talk about it, but you can’t be sure. And in some organizations, too many questions — from women and particularly from women of color — translate into a stridency organizations want to steer clear of.

Then there is the whole issue of new professionals negotiating for the first time, or those still in graduate school who want or need internships. We would like to announce that unpaid internships were as antiquated as the rotary phone, but sadly they’re not. NEMA has been stalwart in its support for mutually beneficial internships, but the museum world is still riddled with epically bad The Devil Wears Prada experiences. And being treated like crap when you’re being paid is one thing, but being treated like crap for donating your time seems like the definition of insanity.

One of the blue-sky hopes for this session is to actually come up with a series of proposals that will help move the salary debate forward. Since not all of you will be in Stamford this week, if there are changes you’d like to see — organizationally, regionally, and nationally — let us know. Let’s make some noise and make some change.

Joan Baldwin

 


Me vs. Us Museum Leadership

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Here are three vignettes I witnessed or heard about recently. See if you can figure out how they go together.

  1. At a quarterly board meeting, a member of the leadership team speaks to the board. His presentation follows the director’s. Asked how it went, he responds, “Great, they loved it, but you’ve got to give them hope.” Then he stops and says, “That guy (meaning the director) doesn’t know how to convey hope.”
  2. A team member completes a really big, really complex project. There is public acknowledgment from the director, the board, the press, colleagues. From her department leader? Radio silence.
  3. A staff member works for a difficult boss. She tries. It doesn’t get better. She tries some more. Going to work stinks. She’s diagnosed with cancer. She takes time off. She comes back. She sits down with the director and tells him she’s accepted another job. She says she has one perfect life and she’s not going to waste it with him.

Did you figure it out? To me these stories are all about leaders who put self before the institution, in other words the antithesis of servant leadership. What’s that? Well, there are books about it, but in a nutshell, servant leadership is a workplace philosophy that puts people first, where leaders serve others, and ultimately, everyone serves the institution. Servant leaders possess rare combinations of humility and courage. Innately, they know service results in success, just not the type of success often associated with go-getter, entrepreneurial, winner-take-all leaders.

What’s that got to do with the three mini-stories above? Everything. If you parse each case, you find a leader who put herself before the organization. Leaders who do that frequently aren’t hopeful. They can’t paint what authors Dan and Chip Heath call “destination postcards,” metaphors that make staff want to get in line and build a wing, finish a major exhibit, complete a fund drive. They can’t do that because in their minds, the future is theirs not the organization’s. It’s tied to “me” and my success as opposed to us and the museum’s success.

In the second story what kind of leader fails to acknowledge staff success except one who’s consummately self-involved? Ditto for the third narrative. Even though we’re missing the details we know in a field where jobs are hard to come by, leadership has to be truly awful before staff walk in and say they quit.

We can’t all be servant leaders. In fact, of the many leadership qualities, servant leadership is one of the hardest because it asks a leader not to be the center of attention. Instead, it puts staff and organization in the spotlight. It makes for a museum where director/staff relationships are strong, where staff know the director has their backs, and where there is always hope because collectively everyone serves the museum. Sounds like workplace heaven, right? Maybe. It’s not a panacea, but take a week and be intentional about the following:

  • Standing behind your staff.
  • Saying thank you.
  • Listening. A lot.
  • Acknowledge a diversity of opinions. And really listening to them.
  • Modeling the behavior you want. If you wish staff would shut off lights in spaces not in use, do you do it yourself? Or do you just send emails asking others to do it?
  • Mentoring, counseling, developing leadership in others.

Not your cup of tea? Tell us how you lead.

Joan Baldwin